Simplifying ZATCA E-Invoicing Compliance in Saudi Arabia with Reachware’s Smart Automation

Q: Is the invoice approval process automatic?

Yes; our tool automatically changes invoices to XML files, sends them, and obtains real-time approval when required.

All May 27, 2025

Simplifying ZATCA E-Invoicing Compliance in Saudi Arabia with Reachware’s Smart Automation — ZATCA E-Invoicing Compliance

Navigating ZATCA e-invoicing compliance in the Kingdom of Saudi Arabia can get complicated, especially for growing companies working to adjust to evolving regulatory requirements. Reachware eases the burden of compliance through intelligent automation tools that are integrally connected to ZATCA's Fatoora platform. By utilizing these tools to capture, validate, auto-generate, and submit invoices, companies can maintain full compliance while eliminating much of the manual tasks associated with creating, sending, and managing invoices, ultimately minimizing errors. Transformational tools allow companies to create and send invoices in compliance with Saudi tax laws while also improving the efficiency and accuracy of data operations.

About Reachware Fatoora

Reachware Fatoora is a smart tool that assists Saudi Arabian businesses in complying with ZATCA's rules regarding e-invoicing. It connects your billing system with the platform using simple APIs. When you create an invoice through your ERP system or Point of Sale system, our tool retrieves the invoice and automatically sends all the required fields in XML format for approval. After your invoice is approved, you receive a digital invoice with the secure QR code & digital stamp on it. The digital invoice is now a fully compliant invoice and legally recognized invoice. The system reduces the manual effort required when creating invoices.

While using this Fatoora, you can continue working on the current ERP or POS system you are most familiar with. You can link as many devices as you want to ZATCA and Reachware with a click of a button. The information that you require is automatically sent to the cloud for full visibility. You will have access to all or your invoices at your convenience. The ease of use and time savings allow enterprises of all sizes to remain compliant while saving time and minimizing errors. The ongoing oversight and ability to maintain visibility in the compliance process make managing electronic invoicing seamless.

How Reachware Fatoora Helps Saudi Businesses

1. Cut Down Time and Resource setup

Reachware Fatoora works well with your existing ERP or POS solutions. There's no requirement to purchase new software or change anything your business has in place. It communicates with ZATCA's platform and with your current system via easy and secure APIs. After setup, your team continues using the same tools and systems they know while following local compliance through e-invoicing in the background. Not only is setup quick, but it is also self-service and requires no in-depth technical experience; regardless of whether you are a small firm or large enterprise, the platform makes it easy and fast for you to set up. There are no more excuses; you can implement ZATCA-compliant invoices quickly for no minimum setup cost and without disruption to your daily activities.

2. Automatically Converts Invoice Format

With us, invoice creation was never so easy; invoices are converted automatically to the required XML format according to the new compliance conditions. It allows you to generate invoices via your system, and then, within seconds, your invoices are machine-transformed to the required structure without having to do anything. This also helps to reduce potential errors, which assists in following compliance, but even beyond compliance, it helps work through thousands of invoices a month, enabling businesses to focus on other areas of need. The standards for strict technical aspects (rules), and whilst your team does not need to be intimate with XML or understand a machine-created XML output, it takes care of this in the background for the duration of your engagement. Compliance is easy and within reach for all businesses, even firms without an XML technical expert or team or even any available resource on technical matters.

3. Invoice Validation with ZATCA in Real Time

Reachware guarantees real-time validation for every e-invoice. The instant your invoice is created and converted into XML format, it is sent to ZATCA form validation. It quickly scans the invoice for compliance with local regulations, and if the invoice is valid, it is validated in seconds. As soon as your invoice is validated, you will receive a secured version of the invoice with a digital signature and a QR code (Unified Minimal Set). Real-time validation will ensure that all your invoices are compliant and ready to share with your customers and that you are not faced with delays or rejections and, best of all, compliance risks. Real-time validation of invoicing will soothe a business' operational worries and help mitigate any stresses.

4. Cloud-Based Invoice Storage

Our tool provides a cloud-based solution where every e-invoice you send and receive is securely stored for safekeeping in the cloud. This way, you have unlimited access to your e-invoices from any device. You will not need any copies of invoices, and you will never run out of space. With a completely secure cloud platform, you and your team will have the same access to each e-invoice, and you can search, view or download any of your e-invoices whenever you want - next week or next year. You will also eliminate wasted time concerning losing records, backing up records, and not having enough physical space. Everything is saved automatically and updated, so you should not be inconvenienced about any of these bookkeeping issues. Cloud storage not only eliminates physical storage concerns but enhances your company's procedures regarding storing vital invoicing financial records. With cloud-based access, you will have complete transparency and control over your e-invoicing and invoicing histories.

5. Multi-Device Connectivity

Our system provides for multi-device access. You can connect your sales points through one simple platform. No matter if you're running a single branch or multiple points of sale - you can connect them all with one click. This flexibility allows a business to grow its service capabilities and reach without increasing the technical complexity of its tools. You don't need separate software or setups for different branches or systems. You control all devices under the same dashboard, providing you with consistency and integrity. When you own a retail chain, run a restaurant, or a service provider with multiple branches, being able to connect all your invoices allows you to save time, simplify monitoring, and ensure every invoice - from every location gets provided to the ZATCA in compliance.

6. Secure digital signatures and QR codes

Every invoice that is validated through our tool will come with both a digital signature and a QR code. These serve as evidence that the invoice has been submitted and approved and that it complies with legal obligations. While the digital signature tells you the invoice was not changed after it was approved, the QR code provides the consumer or auditor with methods to verify and check the details of the invoice quickly; having these ingredients in your invoices ensures your clients trust you more, and there is less potential for confusion and disputes. Possible penalties could also risk your business due to possible non-compliance. So, with these secure ID features being automatically added to your invoices, your invoices are professional, traceable, and changed - thus, in a regulated area of duties in Saudi Arabia, invoicing is as impermeable as can be.

7. Adherence to Phase 2 of ZATCA rules

Reachware Fatoora is completely prepared for Phase 2 of ZATCA e-invoicing, the Integration Phase. This phase includes the most comprehensive requirements, such as technical specifications, secure transmission and real-time reporting to the required system. Our platform handles all of this complexity for you. Whatever invoice you produce will follow the updated rules and will consist of all the security and reporting requirements so that businesses are not at risk of forgetting an important point and facing a pecuniary penalty. For Saudi companies with automatic updates, real-time connections, and secure handling of business data, we are always a step ahead. This gives you confidence and focus to run your business while keeping compliant at all times.

Choose Reachware for hassle-free E-invoicing in Saudi Arabia

Reachware makes e-invoicing in Saudi Arabia easy and without stress. They simply connect to your existing ERP or POS, so you don't work in a different way. It converts your invoices to ZATCA-approved XML format automatically and submits them for real-time validation. Once your invoice has been approved, you will get a secure invoice with a digital signature and QR code. This means that every invoice is legal without you having to intervene or manually process it.

Our tool is a smart option for businesses of all sizes. Cloud-based storage, support for multiple devices, and full compliance with phase two ZATCA rules keep businesses up to date with Saudi compliance. We save you time, eliminate errors, and allow you to focus on growing your business. Let us work out all the technical features.